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FAQs About the EH&S industry in relation to DataPipe

This is a list of common questions we receive on a daily bases from prospective customers as well as formal requests for proposal.  If you don't see your question answered in this section, please call our office or ask a question directly online.

 

Click to expand each question.

What level of EH&S coverage does DataPipe have?
If you are looking for an all-encompassing system, look no further.  DataPipe covers EH&S like no other.  Since we started doing EH&S software in 1979, we now cover all areas of environment, waste management, occupational health and medical records, industrial hygiene and safety.
Do you keep up with changing regulations in the EH&S industry?
DataPipe modules reflect the latest industry standards.  If the industry changes, we put out an update to all of our clients for free as part of our support plan.  If a client should notice a change that needs to be made, they need only point it out to us and we typically put out an update as soon as possible.  We take great care to provide the very latest in technology and current regulations to our customers.
Do you have EH&S specialists we can speak with?
We always have top notch specialists in the EH&S industry that you can communicate with about your system.  Please contact us with questions.
Describe your system’s facilities for recording the results of industrial hygiene surveys, and for support of industrial hygiene best practices.
DataPipe has available modules for industrial hygiene air samples (this includes bulk and wipe-type samples as well), noise exposure, heat stress and more. What constitutes “industrial hygiene surveys” is something that needs to be defined, as it varies by customer.
Describe your system’s ability to record and track sampling processes and resulting information in support of company monitoring initiatives
Using the industrial hygiene air samples as an example, a sample includes fields for when and where the sample was taken, type of sample, calibration information, representative employees (a sample taken on one person may represent exposures on additional people as well), PPE in use and more. All of the fields are available for searching, inclusion in a report, etc.
Describe your system’s ability to record personal protective equipment and manage its assignment to personnel.
DataPipe has a module for PPE, to track what PPE is assigned to what person. The Job Profile Form can also be used to established PPE requirements for various jobs. The Industrial Hygiene Air Sampling form, as described above, can be used to track what PPE is in use at a given time. We note that training can also interface with PPE so that people issued PPE can be checked against the training requirements for that PPE.
Describe your system’s ability to track medical examinations and manage re-examination dates.
DataPipe has many different modules for tracking medical information; we have not been provided with information on what specific information you want to track. Modules can track everything from basic “encounters” with an employee (see Clinic Visits Module) to information on blood tests, urinalyses, Spirometry, audiometric, vision tests, controlled substances monitoring, immunizations and inoculations, and more. In the case of specific tests, DataPipe not only tracks the date and time of the test but also the test results.
Describe your system’s ability to track the calibration of testing equipment.
The Instrumentation form included in the Core Module can be used for tracking many types of instruments (not just “testing equipment”), when it is calibrated, and the calibration interval. This can be used, as can other information in DataPipe, to generate a periodic “tickler report” that advises the appropriate people as to when calibrations are due (just as it can advice them on when permits are about to expire, people need training or need to return to a clinic for an examination, etc.).
Describe your system’s ability to establish and monitor “similar exposure groups” with respect to hazards and required protective gear.
DataPipe has a Job Profile Module. This is also referred to as Homogeneous Exposure Groups or Similar Exposure Groups. It covers medical information, PPE, chemical exposures, work locations and more. Regarding the name of this and any other module, we point out that the name of the form, whether it is Similar Exposure Groups or Job Profiles, is a matter of what label is put on it when it appears on a menu or as an actual form.
Describe your system’s ability to record analytical methods and exposure limits for multiple regulatory agencies.
There are fields on the Industrial Hygiene Air Samples form for analytical methods used. There is no limit on the number of different exposure limits that can be set up. We point out that DataPipe is used internationally, so we have to deal with much more than OSHA and the ACGIH.
Describe your system’s ability to provide consolidated reporting across all industrial hygiene areas (an “industrial hygiene survey”)
Because all information in DataPipe, regardless of the module, is available to the reporting tools (assuming the user has the necessary security permissions) it is feasible to develop a report that takes all “industrial hygiene data” (whatever that is) and combines it into a single report. This might be a report for the exposures of an individual or work done in a particular location, or any other collection of the information based on how you decide you want it. One available report is used to collect all information about a particular employee/patient, regardless of where the database is stored. For example, after an employee retires someone may request all information his or her employer (you) has about that person. This would include medical, training, industrial hygiene, safety and many other kinds of information. Because all of this information is potentially stored in DataPipe, it is easy to run a report (we have a “canned” report that does this) that goes through the entire system and finds all information related to that employee. The only choice that needs to be made is the output format; printed to paper or deposited in a disk file.
Describe your system’s ability to handle the storage and retrieval of MSDS information.
DataPipe has an available MSDS module covering all of the 16 ANSI sections plus additional information. Further, MSDS images may be attached; this is the most expedient method for dissemination MSDS information to employees.
Describe your system’s ability to designate groups with hazardous material exposure risk (by job title, department, or facility) to help determine training requirements.?
See previous comments regarding Job Profile/HEG/SEG.
Describe your system’s ability to track, maintain, and report MSDS requests.
If you want to track request for MSDS’s we suggest using a Web form (which you can do or we can supply) to interface into the MSDS system. Normally, someone would just go to the MSDS Module and search for the necessary MSDS sheet. Simply examining a record (in any part of DataPipe) does not log that a particular user did that. We point out that unless you are prepared to set up unique identifiers for each person, tracking MSDS access (or any other information) in the database looses significance. If anyone looking for an MSDS can sign on with a generic password, the system has no way to identify that Joe Smith vs. Sally Jones examined a particular MSDS on a particular date and time.
Describe your system’s ability to perform research on MSDS data (common data, synonyms, etc.).
There are fields in the DataPipe MSDS form for all of these. All fields may be used in a search.
Describe your system’s ability to support “right-to-know” record keeping for regulated chemicals.
There are fields in the DataPipe form for this information. It is typically used with Chemical Inventory for SARA reporting.
Describe your application’s reporting environment and associated reporting philosophy.
There are three levels of reporting support. DataPipe comes with its own Ad-Hoc reporting tool. We also support direct interface into Crystal Reports. Finally, Advanced Reports are programs that you, a third-party, or we write to do advanced data analysis, formatting of information, etc. All of these reports may be stored and reused as needed.
Does your system support graphical reporting?
Through the appropriate report tool. The Ad-Hoc Report tool does not, itself, generate graphs, but its output can be produced as an Excel spreadsheet, which can then be used to graph the data. Crystal Reports and the Advanced Report both support graphics through their functionality.
What reporting is available to support historical trend analysis?
See above.

 

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